Thursday Things — Feb 13th, 2025

Last week, Jennifer asked for advice on hiring her own replacement. I’ve compiled the best responses in a single Google Doc here. Thank you to everyone who shared their super helpful insights!

If you and your coworkers spend a lot of time exploring novel software tools, another CCing my EA reader could really use your advice this week! How do you decide which tools are actually worth using, and which ones to ditch? Please be sure to have a look at the section right after “Tech Tips”.

In case you’re new here, CCing my EA is a bite-sized newsletter dedicated to Executive Assistants like yourself.

Every Thursday, we deliver a quick email with 5 new job listings, 3 fun posts, and 1 helpful tech tip straight to your inbox. 📬

5 new job listings

1. Future, $190k - $105k, Remote

2. Living Future, $70.7k - $77.2k, Remote

3. Magnet Forensics, $63.2k - $94.8k, Remote

4. Project Management Institute, $76k - $90k, Remote

5. The Walt Disney Company, $46.4k - $65k, Remote

Bonus: Brookfield Properties, $75k - $85k, Denver, CO

• This is the role for Jennifer’s replacement!

We only post jobs under 7 days old, but some may expire before you open this email.

3 posts you might’ve missed

#1

This is such a feel good story, just had to share! 🥰

#2

I've attached the final retort for your review. 👏

#3

Some highlights from our report:

• As of early 2024, 26% of administrative professionals were using AI tools

  • Admins in the tech industry were 58% more likely than average to be using AI tools

• Case studies have shown that tools like Microsoft 365 Copilot can save EAs 25 hours each month

• 24% of professionals are worried AI will replace them

  • Those in Business Support & Logistics (such as EAs) are twice as likely to be worried about replacement

“At Vimcal, we believe the real value of an Executive Assistant lies not in their ability to schedule for their executives, but rather in the EA’s interpersonal and relationship management skillsets.” 📝

1 Tech Tip

Training ChatGPT to edit your writing ✍️

In response to our 2025 State of AI in the Executive Assistant Industry report, many EAs emailed me asking for practical AI use case examples.

So, I’ll show you how I regularly use AI to help me edit my writing! It’s a two-part process: you first train the AI to learn what you’d like for it to do, and then you actually apply it.

For example, let’s say I’d like to use ChatGPT (the most popular AI tool EAs use) to help me edit an email I’m sending out to organize a company offsite.

Here’s exactly how I’d do that:

1. Tell ChatGPT to learn what it can from a webpage teaching email tips

   • In this case, I found an article by Indeed on email etiquette: https://www.indeed.com/career-advice/career-development/email-etiquette

2. Have ChatGPT to remember what it learned

   • This way you can reuse this particular bot for any future emails you want it to edit. You’ll know you did this right when it says “Memory updated”.

3. Ask ChatGPT to apply what it learned to your email draft

   • You can quickly write the main points you’d like to get across in your email without worrying about proofreading or perfect grammar. That’s kinda the point of having an AI editor. 😉

4. That’s it! ChatGPT will spit back an edited version of your email draft

   • I highly discourage using exactly what ChatGPT spits out. You wouldn’t accept every single edit a human editor suggests, so don’t do that with AI either. That said, it’s a pretty great editor, right? :)

Extra tip: You can train your ChatGPT bot to learn from more than one resource as well! If you found, say, 5 resources you thought all had golden writing lessons you’d like to use in your writing, you can have your AI learn and then apply all of those in one go!

I hope this helps you speed up your future writing efforts. As mentioned in our 2025 State of AI in the Executive Assistant Industry report, of the EAs who are currently using AI tools, 86% are already using ChatGPT. If you haven’t started playing with it yet, today is a great time to give it a try! 💪

If you ever need a refresher on past Tech Tips without digging through your emails, they’re all available in a single post right here.

Thank you for reading!

Just a reminder that Chelsea is waiting for your advice about how to decide what tools to use.

Reply directly to let her know your thoughts. I’ll forward all responses and include them in next week’s issue as a follow up :)

See you next Thursday~

P.S. If you think your friends would enjoy this newsletter, please forward this email or share this link with them. 🙇

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