Thursday Things — Mar 6th, 2025

In case you’re new here, CCing my EA is a bite-sized newsletter dedicated to Executive Assistants like yourself.

Every Thursday, we deliver a quick email with 5 new job listings, 3 fun posts, and 1 helpful tech tip straight to your inbox. 📬

5 new job listings

1. eBay, $57.2k - $120.4k, Hybrid (San Jose, CA)

2. Spring Health, $129.8k - $162.2k, Remote

3. Coinbase, $99.4k - $116.9k, Remote

4. LivePerson, $97k - $125k, Remote

5. Flock Safety, $110k - $140k, Remote (EST only)

We only post jobs under 7 days old, but some may expire before you open this email.

3 posts you might’ve missed

#1

How important is leaving thank you notes? The comments are divided… 💥

#2

Gentle reminder about this weekend’s spring forward! 🌱

Let’s start a petition?

#3

The 6 tools Alicia covers in her video are:

1. Vimcal EA

   • “Vimcal takes tedious scheduling off your plate, freeing you to focus on more strategic work.“

   • “I first heard about Vimcal from an EA I deeply respect. Then I kept seeing more EAs talking about it, raving about it, so I gave it a try and I am so pleased I did.“

2. Fathom AI Notetaker

   • “Fathom is an AI powered tool that automatically records, transcribes, and summarizes you meetings in real time.”

   • “One of my favorite features is the ability to highlight important moments with just one click.”

3. Notion

   1. “Notion is an all-in-one workspace that combines note taking, task management, databases, and collaboration tools into a single platform.”

   2. “I’ve even been using it to help organize my study notes lately, and in the past I’ve used it to create a company handbook and I’ve used it for a lot of policy documents.”

4. ChatGPT

   1. “The fourth tool on the list is one that I’m certain you’ve heard of, but you might not be getting the most out of it.”

   2. “I want to give a shout out to custom GPTs. I recently took the time to create a custom GPT that replies to emails for me in exactly my tone of voice.”

5. Docusign

   1. “I’ve tried quite a few electronic signature platforms and I’ve always ended up coming back to DocuSign.”

   2. “It streamlines contract workflow by eliminating the need for physical paperwork, enabling faster transactions and improved efficiency.”

6. The Vision Method

   1. “I’ve been using Double Gemini’s Vision Method for file management for nearly three years now, and it is arguably the most efficient thing I’ve ever done.”

   2. “My team and I can instantly find any files we need, we all understand the system, and I can’t recommend it highly enough.

1 Tech Tip

Color Code your Google Drive Folders 📁

This is a quick tech tip from fellow CCing my EA reader, Jenelle!

Color coding Google Folders is a simple but effective way to organize your drive.

Creating this quick "at a glance" color system can help to focus your eyes, alleviating the information overload of searching for docs.

Manage multiple executives and calendars? Consider matching the Google Folder color to correspond with the calendar color assigned to each executive. 

Maybe an oldy but still a goldie tip!

Separately, if you found last week’s Four-Part Prompt Formula helpful but confusing for getting quality AI results, you might be interested in this AI training workshop for EAs!

The live hands-on exercise will be especially helpful for getting real practice in with using the prompts.

It takes place on Tuesday March 18th at 1pm ET and will be hosted by our CTO, Mike.

Hope to see you there~

If you ever need a refresher on past Tech Tips without digging through your emails, they’re all available in a single post right here.

Thank you for reading!

I always love hearing from you, truly :)

• How did you discover this newsletter?

• What did you love or hate about this email?

• Do you have a tech tip or job post you’d like us to feature in a future issue? Perhaps even a meme?

Reply directly to lemme know, I promise to respond!

And selfishly, please don’t hesitate to share any good Executive Assistant content you come across that you think I should highlight in this newsletter.

See you next Thursday~

P.S. If you think your friends would enjoy this newsletter, please forward this email or share this link with them. 🙇

CCing my EA is brought to you by Vimcal EA — the first calendar designed for Executive and Administrative Assistants who schedule on behalf of others.

Our mission is simple: to take tedious scheduling tasks off your plate so you can focus your attention on your strategic work.

Finally, a calendar for those who actually run the company. ❤️