Thursday Things — Nov 21st, 2024

In case you’re new here, CCing my EA is a bite-sized newsletter dedicated to Executive Assistants like yourself.

Every Thursday, we deliver a quick email with 5 new job listings, 3 fun posts, and 1 helpful tech tip straight to your inbox. 📬

5 new job listings

1. Sun Life, $67.1k - $106.8k, Remote

2. LaSalle Network, $90k, Remote (Residency in Austin, TX)

3. Victoria’s Secret & Co, $84k - $110.2k, Hybrid (Columbus, OH)

4. BURKE + CO, $160k - $200k, Hybrid (Oakland, CA)

5. BCom, $56k - $70k, Remote

3 posts you might’ve missed

#1

This is golden advice! Simple and effective. 🔥

#2

Unfortunately, I couldn’t find the original source for this gem of a meme. 🥲

#3

As promised, I’ll be sharing some of the great responses I received since I posted this last week! Check them out below. 👇

1 Tech Tip

Tech Stack Series (Part 1 of 4): Note-taking with Circleback 📝

I get asked about my tech stack a lot (comes with being "Every EA's go-to tech guy" I guess 😅). So I'm starting a short series showcasing the tools I rely on daily.

Quick disclaimer: I know AI tools aren't for everyone. Some orgs are rightfully cautious about AI, and getting new tech approved can be... interesting (I live this every day as a vendor).

With that said, here's why Circleback made it into my stack:

I met Kevin, one of the founders, at APC Vegas 2023. We ended up catching a show at the Sphere and became fast friends. Beyond being genuinely good people, Kevin and his co-founder built what I consider the cleanest note-taking UI out there.

What I love about it:

• Super intuitive, never crowded

• Quick 'send' button to share notes (did this recently with a group of EAs who requested the notes)

• Smart tagging for easy search (design reviews, sprint plans, etc.)

• Accurate action items after every meeting

• Thoughtful, constant improvements

Bonus hack: Feeding internal meeting notes from Circleback into Claude to track team discussions over time. 

Recently I asked Claude (more on this tool in a future post 👀) to find when we first discussed auto-deleting holds in our Vimcal EA sprint meetings, and it pulled the exact conversation instantly.

This isn't a paid plug for Circleback — I’m just sharing a tool that has become invaluable to my workflow.

More tech stack reveals coming soon! In the meanwhile, what tools do you swear by?

If you ever need a refresher on past Tech Tips without digging through your emails, they’re all available in a single post right here.

Thank you for reading!

We love hearing from you. How did you discover this newsletter? What did you love or hate about this email? What else would you like to see in the future?

Do you have tech tip or job post you’d like us to feature in a future issue?

Reply directly and let us know. We’ve responded to 100% of your emails so far. =)

See you next Thursday!

P.S. If you think your friends would enjoy this newsletter, please forward this email or share this link with them. 🙇

CCing my EA is brought to you by Vimcal EA — the first calendar designed for Executive and Administrative Assistants who schedule on behalf of others.

Our mission is simple: to take tedious admin tasks off of your hands so you can focus your attention on the strategic things. ❤️ 

Curious about Vimcal EA? Book a quick 15-min intro call with me to check it out!